HIRING A CONSTRUCTION ADMINISTRATOR ADMIN IN HOUSTON

ACCOUNTABILITY

Performs clerical duties to assist the Construction Administration Department with clerical support.

ESSENTIAL FUNCTIONS

• Track Directors site visits for expense reporting purposes.
• Maintain Directors daily schedule and provide notifications of upcoming meetings.
• Manage and update the CA calendar; distribute daily schedules.
• Perform daily tasks assigned by the Director.
• Support CA team members in the field and office as needed, including:
  • Uploading reports, meeting minutes, RFIs, drawings, and specifications to project folders.
  • Sending project-related emails.
  • Adding CA staff to projects in BUILD/FIELD.
  • Assisting with Excel, Word, and spreadsheet tasks.
• Create and schedule meetings on calendars as requested by the Director or CA Members.
• Assist clerks with submittals and RFIs during periods of high workload, PTO coverage, or when administrative responsibilities are light.
• Maintain a log of surveys and designer site visits.
• Distribute updated information on open issues for the directors’ major projects.
• Run and distribute the Submittal Stats to CA Director and President.
• Provide front desk coverage for breaks and as needed.
• Prepare agendas for department and remote meetings, taking meeting notes and distribute to team following each meeting.
• Review of CA expense reports against issued field reports for accuracy.
• Complete and submit Director’s expense reports.
• Track and manage job site signage, including ordering as needed.
• Update stamps in BUILD/FIELD.
• Track and managing all office PPE inventory and ordering.
• Coordinate with PM for designers to visit job sites.
• Assist and plan CA team-building activities.
• Organize CA yearly volunteering activities.
• Schedule and coordinate summer intern job site visits. (2 site visits per intern)
• Assist with badge access coordination for multiple school districts.
• Perform additional assignments as requested/needed.

EDUCATION & EXPERIENCE

• High School Diploma/GED with 1-3 years of related work experience

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. This job description may be revised upon development of other duties and changes in responsibilities.